PRIVACY POLICY
Swiss Expert Group SA is a public limited company, headquartered in Geneva and registered in the Trade Registry of Switzerland under CHE-241.891.639, intra-community VAT number CH241891639, Tel: +41 22 727 05 55, email address: info@swissexpertgroup.com.
At Swiss Expert Group SA, accessible from www.swissexpertgroup.com, one of our main priorities is the privacy of our visitors. This Privacy Policy document contains types of information that is collected and recorded by Swiss Expert Group SA and how we use it.
If you have additional questions or require more information about our Privacy Policy, do not hesitate to contact us.
WHAT IS THE OBJECTIVE OF THIS POLICY?
The objective of this policy is to inform customers visiting the website (known hereafter as ‘online users’ or ‘you’) of the procedures for the collection, processing and use of their personal data as well as their prevailing rights under applicable legal provisions.
WHAT CIRCUMSTANCES MIGHT LEAD US TO PROCESS YOUR DATA?
Your personal data is usually collected or processed in whole or in part when you browse the website or when you volunteer information in data collection questionnaires that feature on the website. Collection usually occurs as a result of your relationship and subsequent interactions with the Company.
Generally speaking, your data is collected directly from you in the above-mentioned cases.
Apart from this information, we wish to inform you that we may add value to any personal data we collect and process, in particular for sales, prospecting, communication or marketing purposes by means of other information sources (social networks, so-called ‘public’ information sources, data rentals, etc.).
Moreover, for information processed in the context of our recruitment operations in particular, we use information you share with us (e.g., the specific form on the website) and include it in our candidate file (CVthèque). However, we may also have to approach third parties (for example a recruitment agency, previous employers, training supervisors or customers with whom you have worked on previous assignments) in order to gather information about you when considering your application or your profile. In accordance with legal and regulatory provisions in force, we may collect information about you which is held by public authorities or organisations.
WHAT CATEGORIES OF DATA DO WE COLLECT?
We may collect several categories of your personal data and in particular, the Following:
Your ID: in practice, this means your title, first name and surname, email address, telephone number, postal address, date of birth etc.
Historical data relating to your visits, pages you have browsed, including information about actions carried out, interaction with the website as well as location data (the location of your IP address), data relating to your device or even data tracking responses to emails that we may send you (opens, click-throughs, etc.)
Data relating to tracking your relationship with the Company: requests for meetings, contact or information, correspondence and dealings, habits, interests, business opportunities, language and preferred method of contact, involvement in events organised by us, economic or financial information, etc.
Information and documentation about you (particularly your CV and cover letters) which you sent when applying for a new job or training course as well as any information we may collect within the context of recruitment (school and university career, training courses, diplomas, your work and professional career to date, general information about your professional life, economic and financial information and, if necessary, personal information about you, etc.).
DO I HAVE TO ALLOW MY DATA TO BE COLLECTED?
Whenever you enter personal data into a form on the website, you are informed that you must supply answers to certain questions and, more generally, that information is being collected, by the presence of an asterisk next to the field(s) concerned. Where there is no asterisk, you are not obliged to supply the information requested.
If you fail to supply information where it is mandatory, the request linked to this data collection (e.g., a request for contact, information or a meeting, submission of an ITT, or a job application, etc.) maybe rejected or delayed.
FOR WHAT PURPOSE IS YOUR PERSONAL DATA COLLECTED?
Depending on the case, the Company processes your data collected from the website in whole or in part for the following main purposes:
In general, management, processing and follow-up of your requests and dealings with the Company initiated from the website (e.g., a request for contact, information or a meeting or a job application etc.)
Prospecting, lead generation and communication (emails, newsletters, and post, telemarketing, targeting, segmenting and personalising of exchanges, offers of employment or training courses)
Management and implementation of sales, communication and marketing activities by the Company as a whole
Keeping track of and processing job applications and performing all the tasks leading to the recruitment of a new employee, including selecting candidates and CVs, setting up a new candidate (or CVthèque) file; also, recruitment methods and techniques in order to help fill certain roles (offers matching the profile you have set up may also be sent to you for this purpose)
Accessing and benefiting from features offered on the website
Understanding and analysing how users use our website and how user behaviour changes based on improvements to our online communication
Improving and optimising the website and its features
Developing and producing research papers, analyses, reports and statistics
Managing and processing requests from users of the website and generally responding to those wanting to get in touch with the Company intending to exercise their rights in the protection of personal data
Complying with legal and regulatory provisions resulting from Company activities.
Depending on the objectives, the basis for processing any such personal data may vary. Generally speaking, this processing is necessary:
In order to manage, process and follow-up any requests directed at the Company (in particular answers to questions, requests for information, a meeting or contact, or analyzing job applications etc.); in certain circumstances, these actions may be considered necessary in carrying out any pre-contractual tasks requested by you (for example, within the context of a job application or a training course);
In order to pursue the legitimate interests of the Company in managing and following up relationships, in particular those of a commercial nature with website users; and more generally, with its contacts and organising marketing, prospecting and general communications;
In order for the Company to comply with legal and regulatory obligations.
WHO ARE THE RECIPIENTS OF THIS DATA?
Your personal data will be sent to services and authorised members of the Company and other organisations within the parent group.
The data may be shared for some of the aforementioned purposes and only if such communication proves necessary with contracted, commercial service providers and partners who may be involved in the processing of personal data referred to above.
Moreover, we should inform you that your data may be sent to organisations that are outside the European Union. indeed, for the purposes mentioned above, some of your data (Cf. the data detailed above) may be transferred to and exchanged between various organisations of our group established in the following countries:
Switzerland (a country considered by the European Commission as providing a level of data protection equivalent to EU law (1)
Extended EU
Some of the aforementioned data may also be transferred to providers or partners outside the European Union, in countries that do not provide a level of data protection considered adequate by the European Commission. In particular, the Company uses some Microsoft, AWS or Google solutions, which means the data may be transferred to the United States as well as all countries in which the service provider has affiliated entities or subcontractors.
[1] Decision 2000/518/EC dated 20 July 2000
HOW LONG IS YOUR DATA RETAINED?
Unless otherwise specified:
Your data collected and processed by the Company is retained for a period of three years from the date of your last contact with the Company (online request, email or letter, phone call, registration for the newsletter, clicking on an email addressed to you from the Company, taking part in an event etc.) or from the end of your business relationship with the Company
Information relating to job applications is kept for a maximum of two years
Please note that these sets of data may be kept for longer than specified:
Either with your agreement
Or as archives to cater for any future legal and regulatory obligations which the Company may be called upon to fulfill even during the statutory limitation periods.
The aforementioned retention periods have been defined to allow us to carry out our commercial, communication, marketing and recruitment activities, while respecting the principle of proportionality, which states that personal data should not be kept longer than the time necessary to achieve the purpose for which they were collected.
WHAT ARE YOUR RIGHTS?
In accordance with the aforementioned legal and regulatory provisions, you have the right to inspect and access your data.
You also have the right to correct, erase and limit the amount of processing of your data to a certain extent as well as the right to data portability.
In addition, you have the right to oppose attempts to process your personal data, and the right to object to your data being used for the purposes of prospecting, especially sales prospecting.
Any request relating to the exercise of these rights as well as any request for information about the protection of personal data should be sent to us via the contact form on this website or by writing to us at the address below:
Swiss Expert Group SA
c/o e-Xpert Solutions SA
Chemin du Pont-du-Centenaire 109
1228 Plan-les-Ouates
You can obtain more information about your data by contacting us using the form provided or by writing to us at the address above.
In order to ensure confidentiality and the protection of your personal data, the Company must verify your identity before replying to such a request. Therefore, any request relating to the exercise of these rights should be accompanied by a copy of a signed piece of identification.
COOKIES AND OTHER TRACKING OR SIMILAR TECHNOLOGIES
Cookies and other tracking or similar technologies (hereafter called ‘cookies’) may be installed and/or read in your browser when you visit the website.
